Certificate of destruction is a legal or formal document that contains the detailed information about the items or property being destroyed. For example, if you own a company or office were you deal with lot of data and hard drives containing all critical information, and at later point in time you would like to destroy the hard drives, then Hard drive certificate of destruction is very important. It fact, it is mandatory, as it will help your company during audit times or in case of any legal action.
Are you going to destroy your company hard drives? Do you want to be on a safer side? Then you can download the various hard drive certificate of destruction templates available in our page, according to your requirement and destroy your hard drives in a safe and secure way. But ensure to get it legally attested. If you are part of the data destruction company and looking for the templates to issue your clients, well, we are here to help you. You can download these free printable hard drives certificate of destruction templates as per you need and enjoy issuing it to your clients.
Contents
Components of Hard drive certificate of destruction template
Let us look into the list of mandatory fields that needs to be included as part of a Hard drive certificate of destruction template.
Instructions: Mention the details of the certificate well ahead for the company to understand on how and what needs to be filled as part of the certificate and the use of it.
Company Name: Specify the name of the company who’s hard drive needs to be destructed.
Company Address/e-mail/contact: Detailed Address, their contact number along with the mailing address also needs to noted.
Date of destruction: Mention the date on which the hard drive is destructed.
Details of the materials destructed : Mention the details of the hard drives being destructed. For example, the Model number, serial number if applicable, total volume of hard drives destroyed and so on. Include all possible information about the material being destructed.
Methods of destruction: Mention all possible ways in which you will destroy the Hard drive, which will help your client to decide which service to avail. For example, Disk wiping, Shredding, Dismantling the hard drive, burning, overwriting, Re-formatting, Burning, etc. Include Others option as well, for the clients to specify any other way of destruction they like to opt.
Hard Drive destroyed by: Name of the person in-charge during the destruction process.
Destroyer company details: Name, address, contact number and and mailing details of the company involved in the destruction process.
Witness Signature: This is very important for making the certificate a legal document. Authorized signature of the official who has witnessed that the material has be destroyed.
Witness affiliation/company: Company Details of the authorized witness.
Department Manager: Signature of the client who’s Hard drive was destroyed
Note: Do not forget to mention if any thing is not covered in the service.
Mentioned here are the mandatory fields to be included as part of the hard drive destruction certificate. There are various other formats in which the hard drive destruction certificate can be prepared. We have also created few sample templates for your perusal. All you have to do is to just download it as per your requirement and start using it right away. At the same time you are always free to include or exclude any part or phrase of the template.
Why is it important and the uses of hard drive destruction certificate
Not only Hard drive destruction certificate, but in general any document or material or any kind of destruction has to be legally certified. Be it a small or big company, any small piece of information is very important and the data privacy needs to be maintained properly in order to not let any data out of the company. When the hard drive gets older or time to destroy it, take proper care and ensure to destroy it in a safe and secure way, so that it does not go to any wrong hands. Here are few points to know why is it important and the uses of the destruction certificate.
- All your hard drives may contain more confidential data of your company and it is very important to destroy it properly when not in use, which in turn will help your company to be complaint with the data privacy and in-turn will legally help you in case of any future problem.
- This will also help you to stay in line with the latest recycling and destruction processes.
Sounds right? Then the wait is over you can download any of the destruction template as per your need and get your hard drives destructed legally.
Types of Hard drive destruction services
Apart from the above, few companies may indulge employees in such destruction activities which in turn may affect the productivity as well as the data security for the company. To avoid such instances and the the same time increase the productivity of your company, you may reach out to the hard drive destruction company for assistance. You may do it in two different ways.
Offline Destruction services: Here you can directly drop your hard drives that needs to be destroyed at their office and they will take care of the process. This is recommended for those who destroy the hard drives once it a while.
Online/Mobile Destruction services: This is direct service where there will come to you place and destroy the hard drives. This is identified to be the most safe and secure way to destroy your materials as it will happen in the clients place, leaving no chance for any data theft.
How to create/use the template
Are you ready to document your hard drive destruction in the form of Certificate? Are you already part of a hard drive destruction company? Well, our Hard drive destruction certificate templates would be useful for both of you. All you have to do is just one click away. Select the template as per your need, download it, modify it as per your need if required, fill it and most importantly get it authorized from a legal official and destroy your hard drive in a safe and secure way.
Hard drive destruction is a method of destroying old hard drives in such a way that all the data they contain cannot be recovered. This can be happened by a mechanical
device called hard drive shredder. It can shred the Hard drives into miniscule particles.
For suppose if you have 10 and more hard drives, you will be charged approximately around $12-$15 per disc. Some shredding companies will charge a much as $50 per
hard drive. Though the process of hard drive destruction through shredding is cheaper when compared to other methods, there are some factors that even effect the cost
of destruction i.e. more number number of hard drives to destruct, the less it will cost per drive.
Destruction of hard drives is getting very popular and many data shredding companies are getting into this business. All companies work differently. Most of the companies
will send their representative to your home to collect the hard drives and take them to their place of business and shred them. Once the data destruction is done, you
will be received a certificate of destruction. With advanced forensics and recovery techniques, we can disintegrate solid state drives down to 10mm, 20mm, 30mm and
even 2mm.
The hard drive destruction process is simple and mainly follows 3 main steps.
1) Drop Off Drives or Have Them Picked Up by the provider
2) Destruction By Industrial Shredder
3) Reassurance With a Certificate of Destruction
A certificate of data destruction is a company’s guarantee or considered as a proof to the customer that all items that have been appropriately accounted for are
destroyed. Information on a data destruction certificate should always include an itemized list of all of the things that have been destroyed. For example, it will say
20 computers, five hard drives, ten printers, or whatever the case may be. Some companies provide certificate of destruction including the process that was used to
destruct a hard drive. The certificates are proof for the customers that your hard drives are disposed or destructed in a correct manner.
If you are careless when it comes to the disposal of your hard drives, then it tells that you are increasing your exposure to serious security threats. Here are a few
tips to consider for proper hard drive destruction:
1) Consider the environment- Hard drives contain hazardous materials and when exposed, these materials are harmful to our health and environment. So consider working
with a good certified company that works according to the EPA regulations while destroying the hard drives.
2) Delete the Data- Erase all your personal data before giving your hard drives for destruction. This helps you further protect your personal information
3) Find a qualified company- A legitimate and qualified hard drive destruction company meet all the requirements for hard drive destruction and provides a certificate
of hard drive destruction after shredding the data.
