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Motorcycle Invoice Template: 12 Editable Invoices For Sales & Service

If you own a bike shop, or do bike service, or buy and sell the second-hand bike, then these motorcycle invoice templates will be of great use to you. You can understand all the insights about the motorcycle invoice. The essential components of the invoice. What must be avoided in the invoice? In general, all details about the invoice. Additionally, you can also download free invoice templates and use them. Feel free to tweak details wherever you think is appropriate and use them.

Motorcycle Invoice Templates

Invoice is a mandatory legal document that is the evidence to show that you have sold an item to the buyer. This section will specifically deal with the invoice details about the motorcycle sales, service, and second’s sale.

Essential Components Of Motorcycle Invoice 

Contact Details – First and foremost thing which must be mentioned in the invoice is the contact address of both the seller and the buyer. The details must be checked, and only reachable contact number and proper address must be mentioned. It will help the seller to keep track of the customer in case of pending payments.

Also, the buyer will get confidence on the seller as placing the address will add professionalism. The buyer can even refer other buyers to reach your showroom for purchasing a motorcycle.

Heading – Don’t wonder that you need to write a unique heading. But just enough you mention invoice. This will help you to track the details in future with the name. You can store them in one folder for future search.

Invoice Number and Date – Below the header, you must mention the date of the invoice prepared. Also, write an invoice number. This must be in a unique format and help you to track. You can write the month_invoice number. This is just an example, and you can choose your way but make sure to make it unique.

Item List – You must now mention the vehicle identification list details including the following.

  • Bike name
  • Chassis Number
  • Color
  • Engine Number

These are the basic details, and you may add as much possible based on the motorcycle you’re selling.

Payment Terms – Then mention the payment terms including the date of full payment, cost, and tax details. Part payment details must be clearly split that will help customers to make payment. Remember to give the penalty terms and late fee details as well.

Price Details – Appropriate to all items mention the respective price and provide the total amount at the end. Include tax wherever required.

Signature – Finally make the authorised person sign and place the seal.

Does it look simple? Yes, it is. And you can now make an invoice on your own. However, to maintain the professional touch you can download free templates from here.

Things To Avoid in An Invoice Template 

It is easy to make an invoice and that easy to make mistakes. The components look simple at the prima face. But you need to take some conscious steps to avoid mistakes. Even a small error will cost you a lot. You will lose your reputation as well as money.

Follow these tips and avoid mentioning the following things that lead to error. 

  1. Avoid giving the rough You must mention them precisely and not just your company name, and city. Give a detailed address so that customer can track your showroom without any hassles.
  2. Never forget to provide the payment details in your invoice.
  3. Avoid giving vague information. Invoice is a legal document that records your transaction details.
  4. Avoid quoting wrong invoice number. It will lead to a lot of confusions when you refer back shortly or later.
  5. Incorrect tax calculation also should be avoided. Especially VAT must be selected correctly otherwise the entire product value will go wrong.

Motorcycle Bill Of Sale 

You may ask a question, how is an invoice different from the bill. It is different as the invoice is prepared to confirm the sale of the motorcycle. Bill is given after delivering the vehicle. Bill will contain details of the items purchased whereas invoice will include the rough value.

Bill of the sale will consist of the detailed address of the seller. Name of the buyer will be mentioned and mostly not the detailed address. Amount purchased will be given in the sale bill. The total amount and its break up will be given.

Tax details and signature should be at the end of the bill.  Mostly invoice amount and bill amount will vary, and invoice amount will be lesser or equal to the sale bill. Sale bill value will not be lesser than the invoice. Invoice cost is the base rate and after the customer purchases other components the bill rate will be either the same or more.

Bike Service Invoice

Ok, now you will have a question about the service invoice. Sale invoice is entirely different from the sale invoice. But don’t panic there are few components the same. You must add some details in addition to the sale invoice.

Let’s go component by component and see how it is different from sale invoice.

Contact address of the customer and the seller is the same in both invoices. Date of service must be mentioned. Invoice number of sale invoice must be maintained differently than the service invoice number.

Coming to the price the sales invoice will have the detailed price of the motorcycle and the parts purchased. Whereas the service invoice will have the service cost. It will include the parts changed during service, water wash cost, engine oil cost, and the labor cost. Find the detailed labour billing format in the later section in detail.

Used Motorcycle Invoice

When you think of selling a motorcycle, then there are two options. One is a new vehicle, and another one is the used vehicle. This is also called a second-hand vehicle. To own a used bike shop, you need to know few details, and that will help make a proper invoice.

Components of the invoice for a used bike will slightly vary, and only those different components are highlighted below. Remember the usual date, heading, signature, payment terms, and address section can be duplicated from the sale invoice.

Only details that will differ for a used vehicle will be the following.

Name of the original owner who was using the vehicle. If it is more than one, then everything must be mentioned. No objection certificate from the owners to show as proof that the vehicle is not a stolen and a genuine one.

Mostly the invoice of a used vehicle will have one cost, and that is the whole vehicle price.

Service Labor Billing Format 

  • Service labor bill will have the address and contact number of the service shop on the left-hand Right-hand side will include the vehicle owners contact details.
  • Next, the date and the bill number will be mentioned Followed by the vehicle details will be given.
  • Then the labour service charges will be given as mentioned below.
  • Parts change cost
  • Part repair price
  • Labor charges
  • Oil replacement cost
  • The total amount will be mentioned at the end. Next, the tax will be provided, and again the total amount to be paid will be calculated. Finally, the amount to be paid will be written in words.
  • Signature of the service shop owner will be provided.

What To Include In Terms And Conditions 

Your invoice must accompany the terms and conditions. You need to specifically mention the terms concerning the motorcycle you sell. Find the sections under which you must cover all your terms.

Start with the buyer and seller terms. Buyer refers to the person who purchases the bike, and the seller refers to you the owner of the vehicle. Clearly, state the reference terminology that can be easily interpreted by the customer.

Next, give the details about the motorcycle you sell. Mention the vehicle list and details about it. Clearly let know what all items will be part of the sale. i.e. inclusive item as part of the selling price. This will clarify the base cost of the item. The purchaser will know about the base component of his motorcycle.

Now you need to split the cost of each item and let know the tax details. Never give unclear details. Your terms should be clear for each item accompanying the vehicle.

Let know the dates clearly. Date of purchase is the date when the buyer confirms buying by making payment. Date of the invoice is usually the same day when the purchase is confirmed. Date of delivery is when the vehicle is sold out of the showroom. You need to let know customer the delivery date from the date of making full payment. This will help the buyer understand the duration of vehicle delivery from the day of purchase.

Details regarding mode of payment like cash, card, the cheque should be mentioned. Also, let know the cost difference for different payment modes. Do let know about the delivery date based on the payment. Cash payment will always have speedy delivery than another method.

Finally, give details about the warranty. Here you must quote the parts that will be replaced as part of the warranty. What service will be offered during warranty will be stated. Do not forget to give the warranty duration which varies from one vehicle to another.

We are sure that you got all details about the motorcycle sale invoice, service invoice, and the sale bill. We are glad to provide all these invoice templates for free.

Feel free to use your logo on these templates after downloading and tweak details based on your sale.

Wishing you good luck to sell more motorcycles!

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